Policies and Procedures


DONATION PROCEDURE


The Florida State Collection of Arthropods (FSCA) has grown from its beginnings in the early 1950s to be the fifth largest arthropod collection in the United States. A large part of this phenomenal growth has been due to the Research Associate Program and the resulting enthusiastic support by hundreds of private collectors throughout the nation and overseas. The FSCA encourages the donation of specimens and actively works with donors so that the donations benefit both the FSCA and the donor. Donors are advised of the calculated value of the donation; such information may be used to support a charitable donation for tax purposes. The calculated value is based on a formula widely used by museums in the United States. It is stressed that the calculated value is for information purposes only. According to the Internal Revenue Service regulations the responsibility for determining the claimed value of a donation rests entirely with the donor. Above a certain value, an apprasal by an outside appraiser is required.

Receiving, acknowledging, and coordinating donations and donation-related matters is the responsibility of the head curator.

Early in the first quarter of each year, associates and previous donors are mailed sets of donation forms. If a donation is made during the year, the donor supplies the completed forms with the donation (a separate set of forms must be completed for each individual donation). The forms supply the information necessary to calculate the value of the donation and to incorporate the specimens into the FSCA. A new set of forms will be sent to the donor each time a donation is acknowledged.

Upon receipt, the forms are reviewed for completeness; recounting and recalculation is done if necessary. The donation is then fumigated and forwarded to the appropriate curator for incorporation into the FSCA. A letter acknowledging the donation and summarizing the donation and its calculated value is sent for each donation, typically within two weeks of receipt.

Contact Dr. Michael C. Thomas for more information

 


SPECIMEN LOAN POLICY

(1) Complete and return the receipt at the bottom of the invoice, indicating target date for return of material.

(2) Loans to students will be made in care of their major professor.

(3) Primary types will be loaned a maximum of 60 days; all other specimens will be loaned for one year.

(4) INSTRUCTION ON DISPOSITION OF NEW TYPES: Holotypes and allotypes based on specimens from the Florida State Collection of Arthropods are to be returned unless other arrangements are agreed upon in specific instances. We request that the first paratype, other than an allotype, be deposited in the Florida State Collection of Arthropods. Representatives of both sexes are desired. Where the type series of a species is adequate, we encourage deposition of paratypes in several museum collections and/or collections of specialists in the group following an agreement to this effect with the Curator of the Florida State Collection of Arthropods. The author should indicate in his description of a species, or the allotype of a species, the placement of the type or types.

(5) DISSECTION OF SPECIMENS: Except for types, all specimens may be dissected as necessary, providing that the dissected parts are maintained with the specimens, either in microvials pinned on the same pin or imbedded in a mounting medium on the same point. Types may be dissected only with the advance permission of the curator.

(6) PREPARATION FOR SEM: Except for types, all specimens may be gold-coated for SEM examination. Types may be gold-coated only with the advance permission of the curator.

(7) INSTRUCTIONS ON MATERIAL TO BE RETAINED: In general, we ask that the first, third, fifth, seventh, etc. specimens be returned, but this should be regarded only as a general guideline; other arrangements can be requested. Where it is possible for the borrower to retain specimens whose collection data are duplicated on specimens to be returned, this is recommended. The borrower is encouraged to make exchanges which will be mutually beneficial.

(8) DATA REQUESTED: Please submit a list of all species retained with complete collection data for each specimen, or a group of specimens bearing the same collection data, including collector and host or habitat. Any additional notes on specimens which prove to be of special interest will be appreciated. The Entomology Section of the Division of Plant Industry is serving as a repository for records based upon the Florida State Collection of Arthropods, especially for those within our primary sphere of interest (Pantropical areas of the World).

(9) Publications resulting wholly or in part from a study of material borrowed from the Florida State Collection of Arthropods should include an acknowledgment to this collection, using "FSCA" as the acronym.

(10) Two copies of any publication resulting wholly or in part from a study of material borrowed from the Florida State Collection of Arthropods should be sent to the Curator. One copy will be kept on permanent file; the second copy will be given to the staff member whose general identification and curatorial responsibilities include the group covered in the publication.

(11) The museum requests an annual progress report in January of each year on material borrowed for study. Extensions of loans can be arranged when desirable.

M.C. Thomas, Ph.D.,
Taxonomic Entomologist and Curator,
Museum of Entomology
Florida State Collection of Arthropods

Top of Page | Last updated 2 January, 2002